For any business, no matter how large or small they might be, or even the industry that they serve, there is one common need; that is,  the need to schedule out tasks, events, deadlines, and project milestones.  There have been a few approaches to this, including using a whiteboard.  But given the realities of the Remote Workforce today, this is not possible.  Calendars must be shared electronically amongst co-workers and project management teammates.

We currently live in an age of information which allows us to digitize and streamline tasks that once had to be a manual process, allowing a company to become more cohesive and productive.

In this regard, Microsoft Outlook is still one of the most popular calendar clients that is used and learning how to share it is the focal point in this article.

How To Share A Calendar In Outlook

To share your calendar with other colleagues in your company, follow these simple steps:

  1. Find the calendar that you want to share, and from there:
    1. Select “Home”;
    2. Select “Share”.

      This is illustrated below:
      The “Share Calendar” will now appear.  Click on the drop-down menu, and from there, select the calendar that you want to share.

  2. Once the above step has been done, a list of your co-workers of whom you currently share your calendar with will now appear (this is assuming that you are sharing it with at least one other person).  To add a new individual, click on the “Add” button and select the person you wish to share your calendar with.

You can also select the level of permission that you want to give to each person that you are adding.  But it is also wise at this point to consult with your IT Security team on the permissions that you are about to assign.

Once you have the done these steps, then click on the “OK” button. This is illustrated below:


In conclusion, the age of information has many benefits, like streamlining productivity, quick forms of communication, and the ability to work from anywhere. But it also can threaten organizations with malicious attacks which can be detrimental to their organization. Though this article is meant to be a walk through on a fairly simple task, we still want to stress that you should never think your company is safe from unwanted eyes no matter what size business you run. Since we focus on security, we can provide you with the peace of mind that every business leader desires.